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Finance and Operations Support Analyst - New York, NY

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Summary

The MTA Enterprise Information, Asset Management and Strategic Innovation (EAM) group’s mission is to manage a growing and transformational portfolio of enterprise programs and projects, focused on improving business processes, reporting, standardizing, and unifying asset data and information systems, adopting new technologies, and developing new skills that will enable managing our assets more efficiently and supporting fact-based decision making. The group is also responsible for designing and maintaining the business architecture that will promote alignment of asset management objectives, strategies and practices across the organization, from the strategic to the operational levels. Our vision is to achieve asset management excellence by realizing continuous incremental improvements following best practices and partnering with internal groups and external organizations to foster strategic innovation across the agencies.

The Analyst will be responsible for administrative and finance support of the Asset Management team. The incumbent will be expected to guarantee quality assurance in work products and support the Program Manager, Deputy Director of Finance, and Deputy Director of Operations Support in the implementation of the Enterprise Asset Management system. Responsibilities also include conducting analyses, supporting financial assessments, business case review, requirements organization, system/process design and other ad hoc analyses that inform technical and tactical challenges related to the EAM portfolio. This role will also be responsible for managing the administrative functions for the Program Management Office (PMO), including general HR processing and functioning as the HR liaison. 

Responsibilities

Responsible for supporting the business planning and budgeting process for the Program to ensure that efforts remain within approved budgets and portfolio standards.

Review project plans against budget plans to manage project schedule to meet deadlines.

Demonstrate a high degree of financial literacy maintaining detailed spreadsheets and utilizing a number of financial models for forecasting to ensure fiduciary accountability.

Review and evaluate budget forecasts specific to projects, providing recommendations and escalating issues when necessary for timely resolution of potential issues.

Manage a portfolio of projects, and provide cost control and invoice support to ensure a cohesive approach to project controls and prompt vendor payments in accordance with invoice guidance.

Assist in efforts to utilize and implement standard business project management processes, reporting, and best practices to assist in establishing the Headquarters Program Management Office as a center of excellence.

Oversee project controls including schedule, reviewing project plans, preparing and presenting project reports, and maintenance over document controls to preserve consistency of approach across agencies.

Support the Deputy Director, Finance and Administration to ensure that the Program Management Office is operational and aligned to meet all deliverables.

Manage and review office and administrative processes and procedures for efficiency.

Responsible for HR processing and general office management for smooth operations.

Qualifications

Financial literacy is paramount. Must be highly capable of handling calculations of large figures and amounts, with strong attention to detail.

Ability to multi-task and maintain database organization is a must.

Ability to manage a large portfolio of projects at varying levels of completion.

Candidate must be versatile, adaptable, and flexible to be able to work in a dynamic environment.

Must be an independent self-starter who is comfortable in team environments.

Demonstrated excellence in written and verbal communication.

Experience in developing and delivering presentations is strongly desired.

Must be proficient in MS Office including Excel, Access, Visio, and Project, and learn computer applications easily. PeopleSoft experience highly desired.

Education and Experience

A Bachelor’s Degree (BA/BS) in Business Administration, Mathematics, Finance, Accounting, or Statistics and/or a related field of study preferred or an equivalent combination of work experience and education.

Minimum three years of relevant work experience with procurement, budgeting, supply chain support or relevant experience is required.

Experience in handling HR and/or Administrative responsibilities preferred.

Other Information

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $91,821 (this figure is subject to change) per year or if the position is designated as a policy maker.

How to Apply

Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.

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Equal Employment Opportunity

MTA is an Equal Opportunity Employer.

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Location: New York, NY