About Asset Analytix:
Asset Analytix is a forward-thinking consultancy and technology company focused on improving asset management, maintenance, and reliability for our clients. We are looking for an experienced Executive Admin & Project Coordinator to support our COO and manage key project initiatives.
This role uniquely combines Executive Administration and high-level Project Management. The Executive Admin & Project Coordinator will support leadership in a variety of activities, as outlined in the responsibilities while serving as a key point of coordination for multiple ongoing projects. The role is crucial for ensuring smooth operations, clear communication, and timely project execution across teams, helping to centralize control and streamline efforts within the company.
Key Responsibilities:
- Executive Administrative Support:
- Coordinate internal and external activities, including meetings, client documentation, and proposal assembly.
- Manage the company CRM (HubSpot) for client records, sales processes, and marketing integration.
- Serve as a key client interface, ensuring smooth communication and follow-ups.
- Project Coordination:
- Create and manage project timelines to ensure on-time delivery.
- Collaborate with consulting teams to track project milestones and deadlines.
- Prepare project communication materials and updates for internal and external stakeholders.
- Coordinate with Sales, Solutions Delivery, and Accounting to ensure proper internal control of project operations.
- Identify and report project risks, providing solutions to mitigate them.
Work Environment:
- 75% remote, with in-person meetings required for coordination with the COO and project leadership.
- Starting as a part-time role (20 hours minimum) with the opportunity to transition to full-time based on performance and business needs.
Qualifications:
- Proven experience supporting executives in a consulting firm environment.
- Strong background in project coordination or management, with the ability to handle multiple projects simultaneously.
- Experience managing a CRM (HubSpot preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Nice to have: Experience with QuickBooks or familiarity with financial processes.
- Exceptional communication and organizational skills.
- Must be located in the Denver, CO area.
Equal Opportunity Statement:
Asset Analytix is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status, and any other characteristic protected by law.