you
Good morning, everyone. My name is Sean Roger. I'm the
ask principal Asset Management Solutions engineer here at Pinnacle
and I'm here today to talk to you
about five steps to justify your reliability Improvement initiatives
a little background on myself. I've been
in the operations maintenance and reliable space now for about 25 years
started my career out working in
chemical industry. I was a process engineer and
then move my way into I mean this management role and
so Health Services in the name this
world and then we're living in operations role and operations manager
and then for the past 15 years. I've been
helping clients and several Industries
on the contract side implementing and improving their
reliability and maintenance programs.
So I'm happy to be here to talk to you all about our topic today
and let's go get started. So just
So as you all know right on industry, you know, everybody's generally
facing some pretty unprecedented economic challenges right
now, obviously with the outbreak of covid-19 virus and
hope it and you know resources are kind of days,
you know, so I think this topic is more relevant than ever as as
the general landscape the industry
is so you know, but that being said back
when I was asked to
start to give this presentation, you know, so let's go
I really started to think about you know, what I'm gonna
talk about it as you go. So you start thinking about you know, how's it going
to presented what I want to talk about that thing, you know, so I
really keep coming back to the fact about you know, what it
was like when I was turned down for an initiative when I really
my career. Okay, so, you know, that's true
story with you know, again I said it was running back in my career.
You know, I was young engineer. I just moved into
the maintenance role here and you know quickly realize that there
were several areas that we had for improvement that we can work on. So I
got my team together we start putting
this big master plan about what we wanted to do on this and
for that what and
From there we put together, you know put together a big presentation, you know invited
all the decision makers to a big meeting at all. We said
we're out and everyone present everything and hope it
and went through the presentation, you know before I
knocked it out of the park, you know, it was basically standing there with my handout saying
Hey, listen, I'm ready to get these things done. Let's get to go ahead right, but
that's when I really started to
really realize this from the question started roll in okay, you know around you
know, especially on things that
I covered pretty well said the presentation, but apparently I am not. Okay
and what I really found out was that I really was
the mark on how to justify using resources
to these programs.
So went back to my office and I sat down and over the
next several days. It started really think about why I was turned down
for these things. So I also started the same time started
to get really informal feedback, you know to back channels around
the meeting how it went which was extremely
helpful, you know for you are as a
feedback and basically what I found out was that I was just
providing management team with the information that they needed
to go Justified using these resources to
their bosses.
Okay, so I knew this is going to be a
major part of my career going forward. So I wanted to obviously learn more about how
to do this better in the future. So
So I didn't start to study this and basically what
it comes down to is that when you when you
really want to do an initiative like this right here or do is justification. Like
it's really five steps. You need to go through and look at for you
justification. So we'll get into each one. I'm now so the first
one here is on reflecting on your birds.
Now, you know I mentioned before you know, that pretty fortunate by the fact
that I get to go out and working a lot of different facilities and
a lot of different Industries and whatnot. And you know
when I'm out in Plants, I don't have conversations with
people there around you know, they want
to some kind of assessment or they've been actually been
denied something for initiative that they want to
do for some reason and conversation. You
know, I bring up the question around. Okay. Tell me
what your goal was that's back and many times
I find out the answers are very vague. Well this point or
sometimes they're actually completely different and what's the actual request
was so
Yeah, I'll give you an example. I was actually speaking with a good friend
of mine back not too long ago and he was telling
me about the struggles. They're having about getting approval to do a lot of initiatives
and facilities and and probably say one to do and go
through some of the same question. Basically what he found out
was that their team was focusing on justifications around
saving money through operational efficiency. Okay, but
in reality the business goals was
focusing around up time and delivery of the
product, you know, they're looking at things like how it impacted our customer confidence, you
know, these types of things. So the two
were separated and what they were the goals are aligned was and that's
why he was projects tonight.
Place. So the question we're expecting on your purpose is
what do you what are you really trying to solve?
You know going back to my
story. I miss earlier. I had all these appointment solutions that I wanted
to go out and do but I really did not articulate the purpose of
what we're trying to accomplish.
right
So tell there's three points of this that you really need to look
at what you're going through and talking about when you reflect on your purpose. The first
thing is both an identified strong value
statement and the purpose behind each action. Okay. The
second one is ask questions, you know. Yeah talk
with people in the decision making roles to
understand there are points of views, you know, even if the person
that you're talking with is not the actual decision maker, they might
be private information that will help you building your
plan and how you want to present it.
Right and certainly don't bite off
more than you can shoot. You know, it's it's very it's very difficult
for people to see the big picture on a lot of things that are massive whatever
you want to go through break it down in the segments. We'll talk more about that a
little bit later.
So the second one is a step
in just find your initiative here is measure your opportunities.
The basins of this right here is data data and data find someone
if you have cold hard data as the absolute
best way that you can communicate the reason why you want to
do the initial.
principle
Now when we start talking about data the first, you know, the first
place most people go is talk about Benchmark. Okay, and doing
some works are great. There's a place for them and they and in whether
using they have a lot of power to go along with it.
but
there's more to it than just Benchmark. Okay, I mean
for instance don't just go inside and into say Hey, listen, we're going
to save us this x amount of money go in and actually
back it up with quantifiable data. Okay. So what
I mean by this is, you know don't want to say stuff like, you know, Hey,
listen, I'm going to
That X number of maintenance hours
is different how many workers and processed or this type of thing, you
know go in there include more insightful metrics around
how you understand know the backstory of
the opportunities, but how it's going to infect the
entire picture of sodium. Okay. So for example
instead of just Gathering number work orders Etc and say,
you know
What you want to look at there will an extra mile and give an example?
Okay. So take this point. What if
I came to you and I said listen, I gather all the data for the specific assets.
I mean, I'd rather my vibration data. I've gathered my process primer
data, you know, my phone stated, you
know, all the things that go into this fair and I statistically
calculated the probability of the assets that
I'm one of the focus on it. Okay. So now I have
a better understanding that's quantifiable data about the
risk. It's involved with each one of these assets and then
let's say that I want to know I built a small block diagram
just around the assets. I want to work on you know, so you
see the control volume it show that if I can
do these initiatives importance for me just these access right here. This
is how it's gonna fit the overall facility. Okay. So now
I do things like what's gonna have availability
all these other things and then
once you get that one you can do all kinds of cool stuff with around saying
Hey, listen Okay, this is you know, what was my spin
for the last?
You know a couple years what are my forecasting the
spin this year? And oh, by the way with these improvements, this is how much
improvement I think.
So those are all examples of 10 what
use tangible data?
To help to measure your opportunities.
And basically what you're doing now is you're painting the bigger picture
for that opportunity, right?
Dimension earlier about you know consider, you know, secondly segmenting your
initiatives into subcategories. I mean,
it helps you structure your topics and more effectively helps
to provide the basis of the data from the justification, you know,
I mean, there's this metrics for process control maintenance
efficiencies tomorrow spares reliability, you
can go on there. There's basically and
when I go to look at them, there's about 20 to 21 different practices that
you can recommend that I do this. So
makes it a lot easier to digest when you
break that
Um, then you also going to have to go through and
do things like, you know, prepare your initiatives what you want to do with the listing of
all the other initiatives inside the plan to go through
prioritize and understand the prerequisites of what not. So understanding where
those are with it as well is a big help for getting
your your measure your opportunities.
Now quick note here. There are
when you're going through and you are looking at
your different, you know segments you want to
look at. I mean look go identify your quick Finish
First, you know call a living true color, whatever you want to at that
point. But look at these ones are here since you can
go through do first, you will confidence in credibility in your decision
making and then go to the bigger initiatives. Okay, the big
ones have longer 19 more complexity, but the quick
wins are really powerful. So don't
underestimate those.
And we'll see you in the next one as we're going through on this the five
steps is connecting value to Solutions. And
basically what this is, this is Bridging the
Gap between the solutions to the value, right? This is
where most justifications all the fall short frankly, right?
Unfortunately, you
know, the second result most justification that's efforts are
really nothing more than regurgitations of data that
really don't equate to the value of the related solution going
back to kind of what mine my original story to be any other
about the point Solutions, okay.
A couple points on this right here that really really need to emphasize on
is one speak the language.
Right, you know communication gaps being
able to identify a common vernacular that all levels of
your organization can can understand and relate to
right. I'll give you there. It's real interesting that class
here. I read a story in the Harvard Business Review. There's an
article by gentleman Scott Bernardo that he
is called the final mile. Okay, basically what the
art of discuss was around why companies are not
seeing the benefits that they're expecting in their data
science organizations.
Um, I thought the article was real real timely just about
the fact that you know, you know, a lot of organizations are starting to
move and explore more opportunities with artificial intelligence
and machine learning and all these other aspects of
you know, big data type things going with it. And you
know, these these organizations are gonna be much more prevalent. And
so so when you
read the article when you go through it, basically the conclusion
that they found out is that
most data science groups are obviously very good at crunching numbers. Okay, they're
technically the focus what they do, right, but they
lack the ability to translate their findings and in terms
of their value into a very concise message that can
be understood by the decision making so this
is what he said as the final mom taking
that extra effort to be able to say this is what we did and
this is the value it brings so they should the
management team.
Um, no oftentimes your
maintenance reliability people fall into the same traps just because
the fact that we process we know we press this once the
data. We got a lot of things going on, you know, we're multitasking
just a lot of tests same time. We see,
you know, we see many areas where we need to improvements because
we're living in every day, right? We're in Weeds
that are
however, you know, sometimes it's very difficult for us to go through and
explain all the intricacies of the maintenance reliability opportunities,
especially when people just live it every day like we
you know, we're in the middle of you know, so speaking the same
terminology in the same business decision matters that one
couple of things that
with that I mentioned at the beginning my story that I
did not provide my manual with basically the ammunition
to help them justify why they want to spend the
resources to their bosses, right? You know, when we
started looking at connecting the value Solutions, you know, one thing that I see a
lot is the use of the return Roi right turn
on this.
You know, it's really starts the question about what does that really mean at that
point? You know when you talk about people, you know, it's around Hey, listen,
you know, this is a Roi means this is
a person and you go different aspects but you know
going back to the concept of using tangible quantifiable
data to justify your improvements
here with it, you know instead of saying hey, I'm gonna prove your
Roi do things like, you know, I'm gonna check with internal rate
return you are right and frankly the
answer if your cost of cash is less than your Iran then you do
the project.
Very simple everyone, right? It's a tangible solution
that you're that you're controlling you're playing. You know, that's all
they live in with their they can see it by Major, you know, everybody
can see that point of view the same Hey, listen, I see why we want
to go do this what's gonna finish plan? Okay.
The other one is payback. Okay pay back on scene
is oftentimes calculator. If not coupled with other financials
like net present value or the IR
calculation what not? So be sure how they all
come together to get really what these things look like. You might
want to includes your indicators like profitability index, you
know, we're just facility
tracks and they look like
now while building your justification
Have a conversation with whoever has inside into
what your Finance organization looks like what they track
and what their modeling that's right what I
mean by that is that there is that they can help you go through past people
language as this point. Okay, because again, that's what you're
trying to bridge that we can show the value of all these initials.
The next step inside the improvements is
building roadmap to your success when so you
know, now we've talked about here around
reflecting on your purpose that your opportunities connect your
values to your Solutions. But now how are you doing? Right?
No couple things
with building your roadmap? Yes, you make sure you're here you be
specific number one around tactical answers
to specific value statements and
their purpose find each one. Okay stands make
sure you got good answers around that. Okay.
I didn't find out why the prerequisites and steps you need to take to achieve that
process the process, you know, are
you going to track it how you gonna show value? How you want something puts them
in the order that they need to happen prerequisite. Some people can
clearly understand. This is why we need to go do things. This will
always happens first.
Then go through and tie all the solution you're proposing to their value statements. Okay.
So in your bed, you can clearly see this is the order we're
gonna do them this one and at this point, this is what we're going
to Value we project we'll see the values inside of too
many steps.
The next one would be defining your bow post, you
know.
I know where your current state is today,
and we're trying to drive chords, you know is yeah you
that's important. I mean if without that why are you doing the
initiative? Okay.
This is this is where I recommending the benchmarking
aspect really that's really more powerful things. Like you
can see Hey listen, this is we want to try to get to this
Benchmark on mobile. This is the value. We think it's going to come to the organization with these
other metrics.
Now, I want you to find and start your start endpoints. Then
you can be in the building road now. Thanks and make
sure you include everybody all the key stakeholders that are part of it, you
know, and be sure that you focus on what I
call the trilogy here. What is it, which is the technology the
processes and people okay. It's amazing
a lot of times how one of the three typically it's it's left out,
you know.
Um, yeah and probably also with two what
you're looking at that point was there, you know, you'll focus on you know,
just just how they're going to be also impact not just
all three of those aspects are but also house can impact the other
organizations around your group as you're going and how they
all feed into your your initiative you're working in.
Last up here on honor just fighting initiatives
here a sustaining top performance, right? So now this is
all just like I mentioned earlier about the sustaining year
building your roadmap and your values with their this
is also Mary where a lot of a lot of initiatives fall
short. Okay, we can go through and we can build a
program we put in place. But how are you going to sustain it over time there to
get the value on going after you've done it?
Right? Obviously, one of the biggest problems. Okay. This
is also an area where you're going to need
to have very tactical answers with details.
Okay, just looks like ahead about the
road map. Okay. I mean, it's not
good enough to come outside and say Hey, listen, we're gonna train our people to workflow right?
I mean that's never going to sustain our process. Yeah. So
there are three primary areas when you do focus
on trying to establish a sustainable performance, right?
I mentioned the three products just people
process and Technology.
Nice often into a more considered. I can't
I'm reiterating that again because that really happens. Okay. I'm
giving example of that. And for instance you might
be looking to improve your planning and scheduling process by enhancing
your seamless capabilities.
But let's say your new process when it's way
longer to accomplish what you're trying to improve because you
didn't take into account with the become people opponent.
Was going to have the effect that was gonna have on your on the Improvement.
Okay, and basically what time it's not sustained just because
it's just not practical to do. Okay. I mean
that's just one example, but don't understand these, you know
considering all three of these components.
There's another aspect of two you're looking at the same performance
that I want to hit on as well, you know is around reflecting
on yourself to make sure that are you
ready to go through entire these initiative when you you know, what it
is what you're really gonna be going in looking to do, you
know, if you're the driver you're
gonna be responsible for this. It's you're gonna take a
lot of time really?
Dedicate yourself to doing it. Thanks. So, you
know, look at things around like, you know, you know, are
you ready to go out and really you have the ability go
through, you know talk about things like, you know walking the wall, you know,
I mean you've already you know, it's interesting when you
look at there's extra psychological studies out there that show the
repetition on messages that translates to receive passion
around a certain topic if you continually you
know, the people see you walking your side you got the right attitude these
types of things with, you know, makes a big difference
like that stuff. So starting from that point to make sure that you're the driver
there within you're saying it will help sustain these initials.
And then you also talked about culture. Okay quite a bit
and how we want how we want to go through and do some of
these missions on you know, sustaining the culture aspects of
you know, so looking at different types of people you have any
organization from personalities, you know, and what
not and how everybody fits into the overall
structure and everything so that we all
get the benefit of these initiatives.
So talk about going through each
one of these here on the five steps, you know going through reflecting on your
purpose measure your opportunities to making your values to your Solutions,
then your road maps to exist and sustaining top
performance.
So I like to disclose that was a quick story here that had about
how I use each one of these techniques what
I did for future project that my career
in back early. I had taken on
position as planning dinner for watch facility and shortly
after taking the role. I implemented a kpi program
found out that we were paying a tremendous amount of
money for using natural gas as our primary source of
senioration. So basically and, you
know put together approval plan and with
our team we propose we're going to install the first electric
team.
Atcogen unit in the state that we're
working in. Okay, and so far these
steps to go identified reflecting my purpose, you know, identified opportunities connected
our values with the solutions clearly articulated
how we're going to do it how we're gonna sustainable improvements and
basically working so I just said and
proceed with the project, right? We in
addition. That's right. We also work with our energy provider
that we had and after 12
weeks of completing the project and have online. We
completely back the cost and drop their natural
gas by almost 91% payback blue. It
was a great project, you know, in addition that we
also received a working state of their manufacturing Advanced Advantage
program and also receive the ground their
stand the same equipment to other facilities within the
state.
So just an example of how these actually these steps actually
work when you use them.
Again, I can't again if size, you know, just going through each one of these steps and just
clearly methodically working out and building these steps out
to where you can clearly articulate your value. You know,
you're you're gonna do
it and how you're gonna sustainable forms.
That's everything I have today. We'll see. I appreciate everybody
taking time to listen to my presentation. If you
have any questions or anything about this you like to speak more about this. Please give me
quality time.
Jim thanks very much.